Prince2 Interview Questions and Answers

Prince2 stands for Project IN Controlled Environment. It is a process-based method which is used for effective project management.

The key features are –

• Widely organized and understood
• Can be applied to any project
• Based on management by exception
• Invaluable diagnostic tool
• Consistency and reusability in project work.

The levels of plan are –

• Project Plan
• Stage Plan
• Team Plan
• Exception Plan

The Planning steps are –

• Designing the pal
• Define the products
• Identify Activities and Dependencies
• Prepare Estimates
• Prepare Schedule
• Document plan
• Identify Risks

The process model includes-

• Directing a project(DP)
• Starting up a project(SU)
• Initiating a project(IP)
• Controlling a stage(CS)
• Managing a project delivery(MP)
• Managing a stage Boundary(SB)
• Closing a Project(CP)

It performs-

• Support project
• Accept Results
• Provides Management Approval

Project Support responsible for producing a Product Status Account.

Executive is responsible for drafting the outline Business Case.

Project Assurance confirms stage and project progress against agreed tolerances.

The two types of progress controls provided by PRINCE2 are –

• Time-driven
• Event-driven

Initiating a Project process triggers the request to deliver a project.

Project Board is responsible for communicating with stakeholders.

Managing Product Delivery process can be carried out without using PRINCE2.

Project support maintains the Quality Register.

Corporate or Program management has the responsibility of setting project tolerances.

Project Product Description document defines the acceptance criteria and roles for the project. This is created in the Starting up a Project process and used during the Closing a Project process to help verify that the project has delivered to expectations.

The objectives are 

• To ensure there is authority to initiate, deliver and close the project
• To ensure management direction and control are provided throughout the project and that the project remains viable
• Plans for realizing post project benefits are managed and reviewed

The purpose of the Managing Product Delivery process is to control the link between the Project Manager and the Team manager(s).

The primary objective of the Quality Review Technique is to involve key interested parties in promoting wider acceptance of the product.

The purpose of a Checkpoint Report is to updates the project Manager on the status of a Work Package.

The principles are –

• Manage by stages
• Focus on products
• Manage by exception
• Tailor to suit the project environment
• Continued business justification
• Learn from experience
• Defined roles and responsibilities

• Business case
• Organization
• Quality
• Plans
• Risk
• Change
• Progress

The PRINCE2 method is used to address project management through the four integrated elements of principles processes, the project environment and themes.

It is a table which is used to contain the risks that may threaten the goal of the project.

Quality register is used to contain the details of all planned quality activities, personnel involved and dates.

It is a set of notes about change requests, complaints, concerns and problems sent by all project members

• Revalidates the project
• Kick start the project
• Owned by the business

The types are –

• Compulsory
• Not for profit
• External Project
• Evolving Requirements
• Multi organization project

The prince2 deliverables are –

• Business case
• End of stage report
• Project plan
• Issue Log
• Work package
• Risk management plan

The planning approaches are –

• Work based Planning
• Deliverable / Product planning.

The activities are –

• Authorize project closure
• Authorize a stage or Exception plan
• Authorize Initiation
• Give ad – hoc support
• Authorize the project

The activities are –

• Appoint the executive and project manager
• Prepare business case outline
• Select project approach
• Plan Initiation stage

The risk strategies are –

• Risk tolerance
• Risk Appetite
• Ongoing Activity
• Avoid, Seek, Neutral

Some examples of Management Products are

• Benefits Review Plan
• Business case
• Checkpoint Report
• Communications Management Strategy
• Daily Log
• Lessons Log
• Configuration Management Strategy:
• Configuration Item Record
• Project Brief
• Issues Register
• Quality Register
• Risk Register
• End Project Report