Salesforce Admin Interview Questions and Answers

Public Cloud: Could services are provided “as a service” over the Internet with little or no control over the underlying technology infrastructure. More than one tenant can use the same resources.

Private Cloud: This also offers activities and functions “as a service” but is deployed over a company intranet or hosted datacenter. This is private product for a company or organization offering advance security.

Salesforce.com: Is a public cloud as it is hosted on salesforce.com data centers and data of more than one tenant resides on same servers.

Tabular: Tabular reports are the simplest and fastest way to look at data. Similar to a spreadsheet, they consist simply of an ordered set of fields in columns, with each matching record listed in a row. Tabular reports are best for creating lists of records or a list with a single grand total. They can’t be used to create groups of data or charts, and can’t be used in dashboards unless rows are limited. Examples include contact mailing lists and activity reports.

Summary: Summary reports are similar to tabular reports, but also allow users to group rows of data, view subtotals, and create charts. They can be used as the source report for dashboard components. Use this type for a report to show subtotals based on the value of a particular field or when you want to create a hierarchical list, such as all opportunities for your team, subtotaled by Stage and Owner. Summary reports with no groupings show as tabular reports on the report run page.

Matrix: Matrix reports are similar to summary reports but allow you to group and summarize data by both rows and columns. They can be used as the source report for dashboard components. Use this type for comparing related totals, especially if you have large amounts of data to summarize and you need to compare values in several different fields, or you want to look at data by date and by product, person, or geography. Matrix reports without at least one row and one column grouping show as summary reports on the report run page.

Joined: Joined reports let you create multiple report blocks that provide different views of your data. Each block acts like a “sub-report,” with its own fields, columns, sorting, and filtering. A joined report can even contain data from different report types.

Following workflow actions can be performed in a workflow:

Email Alert: Email alerts are workflow and approval actions that are generated using an email template by a workflow rule or approval process and sent to designated recipients, either Salesforce users or others. Workflow alerts can be sent to any user or contact, as long as they have a valid email address.

Field Update: Field updates are workflow and approval actions that specify the field you want updated and the new value for it. Depending on the type of field, you can choose to apply a specific value, make the value blank, or calculate a value based on a formula you create.

Task: Assigns a task to a user you specify. You can specify the Subject, Status, Priority, and Due Dateof the task. Tasks are workflow and approval actions that are triggered by workflow rules or approval processes.

Outbound Message: An outbound message is a workflow, approval, or milestone action that sends the information you specify to an endpoint you designate, such as an external service. An outbound message sends the data in the specified fields in the form of a SOAP message to the endpoint.

profile contains user permissions and access settings that control what users can do within their organization.

A collection of settings and permissions that define how a user accesses records

Determines how users see data and what they can do within the application

A profile can have many users, but a user can have only one profile

Profiles Components:

• Which standard and custom apps users can view
• Which tabs users can view
• Which record types are available to users
• Which page layouts users see
• Object permissions that allow users to create, read, edit, and delete records
• Which fields within objects users can view and edit
• Permissions that allow users to manage the system and apps within it
• Which Apex classes and Visualforce pages users can access
• Which desktop clients users can access
• The hours during which and IP addresses from which users can log in
• Which service providers users can access (if Salesforce is enabled as an identity provider)

Standard User – Can view, edit, and delete their own records

Solution Manager – Standard User permissions + Can manage published solutions + Can manage categories

Marketing User – Standard User permissions + Can import leads for the organization

Contract Manager – Standard User permissions + Can edit, approve, activate, and delete contracts

Read-Only – Can only view records

System Administrator – “Super User,” can customize and administer the application

• Key information about a user
• Each has its own unique username
• User logs in with username and password
• Users can be active or inactive; an active user uses a license
• Users are associated with a Profile
• Users are usually associated with a Role

Account Sharing Rules:

• Based on who owns the account
• Set default sharing access for accounts and their associated cases, contacts, contracts, and opportunities

Contact Sharing Rules:

• Based on who owns the contact (must be associated with an account)
• Set default sharing access for individual contacts and their associated accounts
• Cannot use with: Territory Management and B2I (Person Account) enabled orgs

Opportunity Sharing Rules (EE/UE):

• Based on who owns the opportunity
• Set default sharing access for individual opportunities and their associated accounts

Case Sharing Rules (EE/UE):

• Based on who owns the case
• Set default sharing access for individual cases and associated accounts

Lead Sharing Rules (EE/UE):

• Based on who owns the lead
• Set default sharing access for individual leads

Custom Object Sharing Rules (EE/UE):

• Based on who owns the custom object
• Set default sharing access for individual custom object records